Wharton Connect

Guidelines for Hosting Events in the Wharton Complex

The Wharton Complex Alcohol Policy, like other standards of conduct applicable to the Wharton and the University of Pennsylvania community, is intended to further the educational mission of The Wharton School. Each member of our intellectual community is responsible for his or her own actions and is expected to contribute to the Wharton and greater Penn community and to respect the rights of others to participate in the academic and co-curricular experience of the school. The following policies were adopted in this spirit.

These guidelines do not apply to the MBA Pub. A separate set of guidelines for events at Pub can be found under the Policies section of the MBA Program Office Website.

Organizer Responsibilities
Rules for Serving Alcohol
Laws regarding selling of alcohol
Publicizing Your Event
Purchasing Alcohol
Donated Alcohol
Outdoor Activities
Disposing of Alcohol
Compliance
Questions

Organizer Responsibilities

  • Any member of the Wharton community that wishes to hold an event where alcohol will be served must sign the Wharton Complex Alcohol Usage Agreement available in the Wharton Operations Office, in room F30, Jon M. Huntsman Hall
  • Students/Clubs who wish to hold events where alcohol will be served are also responsible for additional security and housekeeping expenses. These services must be arranged through the Wharton Operations Office (room F30, Jon M. Huntsman Hall)
  • Event organizers must designate a responsible host who is at least twenty-one (21) years of age. Event organizers and/or hosts are responsible for ensuring that access to alcohol at an event is limited to alumni, students, faculty, staff and their guests who are twenty-one (21) years of age or older, by checking picture identification (i.e., Driver�s License or Passport)
  • Event organizers and/or hosts are responsible for ensuring that no person will be served alcohol while visibly or obviously intoxicated. Event organizers and/or hosts are strongly encouraged to call for appropriate medical assistance for attendees who appear to be intoxicated.
  • Non-alcoholic beverages must be available and prominently displayed, and non-salty foods must be available, in amounts commensurate with the number of attendees at the event.
  • All event organizers and/or hosts should read and be familiar with the complete University Drug and Alcohol Policy.

Rules for Serving Alcohol
Alcoholic beverages may not be self-served. All alcoholic beverages must be individually* dispensed by a non-affiliated (non-Wharton MBA student) professionally trained bartender at least twenty-one (21) years of age. *This means that a drink must be prepared and served for the person ordering it.

A list of University approved bartenders is available. The cost of these bartenders is approximately $25/hour each. If you choose not to use a University Approved bartender, you must provide the MBA Program Office with proof that the bartender at your event is trained.

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Laws regarding selling of alcohol
Alcoholic beverages may not be sold without a liquor license. No one (whether a person, a club, the WGA, etc.) without a liquor license can do anything that gives the impression that they are selling alcohol either directly or indirectly. This includes cover charges, ticket sales, entertainment fees, donation requests and/or the selling of merchandise such as cup/mugs whereby the purchase of such an item thereby provides access to unlimited alcohol.

In the case of parties where there is an open bar, for example, one could assume that the cost of the event includes the cost of some of the liquor the attendees will consume. To avoid the impression that you are selling alcohol indirectly, you would need to admit anyone who came in off the street to the party and serve them alcohol at no charge. You could also not charge them the ticket price for the party since this would again imply that you are selling alcohol.

It is true that it is unlikely that someone would come in off the street and ask for a free drink. What is likely, however, is that someone from the Liquor Control Board or the University of Pennsylvania will test your adherence to the policy. If you, or any other party organizers, were to fail this test it could not only result in civil penalties but also jeopardize the liquor licenses that the University of Pennsylvania does possess, like the one for the Steinberg Conference Center.

Publicizing Your Event
Any advertisement for social events, including but not limited to flyers, posters, invitations, emails, calendar and plasma screen postings must include the statement �Non-alcoholic beverages will also be provided for those who are under 21 or those who choose not to drink.� This statement must be as prominent as any reference made to alcohol in the advertisement.

Purchasing Alcohol

  • The National Council on Alcoholism and Drug Dependence recommends the following guidelines in planning events:
  • Zero (0) drinks for individuals who are under twenty-one (21), driving, chemically dependent, or pregnant
  • One (1) drink per hour for moderate drinking
  • No more than three (3) drinks per day
  • One (1) drink equals twelve (12) ounces of beer (6% alcohol by volume or less), five (5) ounces of wine, a nine (9) ounce wine cooler, or 1.5 ounces of 80 proof liquor
  • In advance, determine the number of legal-aged guests who may be drinking. Based on that number, order no more than one (1) drink per person, per hour (not to exceed three (3) drinks per legal guest).

Pennsylvania State Law does not permit the transport of alcoholic beverages across state lines. Wine and other alcoholic beverages must be purchased through the Pennsylvania State Store System. Beer must be purchased from a local Pennsylvania distributor. No reimbursement will be processed for out-of state purchases.

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Donated Alcohol
The University of Pennsylvania allows student clubs to have alcohol that is donated from sponsors served at their event. According to University policy, these sponsors cannot advertise at the event.

Outdoor Activities
Outdoor activities involving alcohol should be limited to areas that are clearly demarcated and in which it is possible to exercise adequate control of access to and consumption of alcohol by anyone on the Penn Campus. Wharton will require you to hire additional security for all outdoor events. These services must be arranged through the Wharton Operations Office (room F30, Jon M. Huntsman Hall).

Disposing of Alcohol
Event organizers and/or hosts must ensure that there is a means of properly disposing of partially filled and empty containers at or before the conclusion of the event.

Compliance
Event organizers that violate the Drug and Alcohol Policy and/or the Guidelines stated above will be subject to disciplinary procedures, which impose sanctions up to and include expulsion or termination from employment, and/or referral for prosecution.

Student clubs that violate this policy are subject to fines in an amount deemed appropriate by the MBA Program Office and will be prohibited from reserving space in the Wharton Complex for a time deemed appropriate by the MBA Program Office and Wharton Facilities and Operations.

Questions
Questions regarding this policy should be directed to the MBA Program Office.

The primary purpose of the Wharton Complex is to serve as an academic building. Wharton Operations and/or the MBA Program Office have the right to refuse requests for use of Wharton facilities for extra-curricular and/or social events.