SPIKESHARE

SPIKEShare is a new Wharton application that will allow you to easily upload files to a network drive and securely share those files with other users in the Wharton community. You can store files on SPIKEShare, share these files with other users and access shared files on other user's SPIKEShare accounts. This document tells you how you can access and manage files on SPIKEShare.

 

To log onto your SPIKEShare point your browser to:

https://spikeshare.wharton.upenn.edu

Use your Wharton username and password to log in.

After logging in, you will see various tools for navigating through your directories and managing your account, including My Bookmarks, My Searches, and Utilities.

My Bookmarks are convenient shortcuts to more commonly used directories within your SPIKEShare and also links to other users' directories for which you have been granted permission to access.

Below My Bookmarks is My Searches. There are 2 types of searches: Advanced and Basic. Advanced Searches can be conducted based on multiple file criteria, including a case-insensitive search on file contents. Basic Searches are file searches based on the file name only. You may both save and edit advanced searches.

Below My Searches is Utilities. The SPIKEShare utilities allow you to maintain your Contacts and contact lists, set your account Preferences, and empty your Trash can.



To the right of My Bookmarks, My Searches, and Utilities is the File Management area, which displays the contents of the current directory.

In the File Management area, you can navigate to a different directory, create a new directory, or create a Web Folder(if using Windows) by using the Navigation Toolbar buttons. You can also use the Navigation Toolbar to add new files to your account, download files to your local hard drive, or move, copy, rename, delete or email a link to a file or directory.

Note: For more information on the Web Folder's see the section below entitled SPIKEShare Web Folders" for additional details.

 

To add files to SPIKEShare follow the directions listed below.

1. Click on the "Upload" button in the navigation toolbar
2. Choose the file you wish to upload
• To upload 1 file, either type in the exact path or browse to find the file you wish to upload.
• To upload multiple files, first change the "Change the number of files to upload" option to be the number of files you wish to upload. You can choose up to 20 files to upload. Next, you can either type in the exact path or browse to find the files you wish to upload.
3. Click Ok. Once you've done this you will be returned to the original folder in which you began.

You have the ability to share files and directories stored on your SPIKEShare with other users and groups.

1. Click the share icon for the file or directory you would like to share
2. Click on the "Add User/Group" link
3. Use the pull down tab and select the appropriate selections for:
• Find-choose users or groups
• Where-choose by name or ID
• Contains-enter part of the name or group you are trying to add
4. Click Ok
5. Select the user or group you want to share with
6. Click Next
7. Choose the abilities you want to give this user or group. These choices include:
• Read-choose this option if you want the user or group to be able to view the shared file
• Write-choose this option if you want the shared user or group to be able to edit and save to the shared file.
• Delete-choose this option if you want the shared user or group to be able to delete the shared file.
• Administer-choose this option if you want the shared user or group to act as the owner of the shared file will all privileges.

By default, Users with Accounts and Public, are two groups that will automatically appear when sharing a file or directory with another user. The Users with Accounts group can by used when you want to share files with multiple users with Wharton Accounts. The Public group can be used when you want to make your file accessible by users that do not have Wharton accounts.

Note: When setting Read/Write permissions for the Public group you are opening your shared file or directory to all users. Be careful and selective when using the Public group to share files.

Sending shared files to users with Wharton e-mail addresses

1. Click the Info icon for the file you would like to share
2. Then click the Email link. The web address to your file you are sharing will appear in a new e-mail message in your default mail client

Note: If you want to share multiple files or directories, you can do this by selecting the files you want to share and then clicking the Email button at the top of the SPIKEShare window.

 

When you access SPIKEShare using Internet Explorer you have the ability to open your SPIKEShare space in a Microsoft explorer window. This will allow you to have full access to the files just as if the files were locally on you system or mapped as a network drive.

Click the "Web Folder" button, and a normal Windows folder will open. In this folder you can add or delete the files you want to share just like any other normal Microsoft window.

Note:It can take quite a bit of time to copy large files to this folder because this is being copied over the network. Also, you cannot edit files in this folder. To edit a file in the Web Folder you must copy it your computer, edit it locally, and then copy it back to your SPIKEShare.

As a Wharton student, you have 150 MB of storage space on SPIKEshare. You can see the amount of file storage you are using by looking in bottom corner of the File Management section of SPIKEshare.
Note: To see where the file management section of SPIKEshare is, please see SPIKEshare interface section above.

For more advanced instruction on managing your SPIKEShare files and directories, use the Help menu located on the left side of the page.